Food Program Coordinator

Job Title: Food Program Coordinator  

FLSA Status: Non-Exempt  

Status: P/T Department: 52 

Reports to: Operations Director Revision Date: 10/31/22 

 

POSITION SUMMARY: 

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living, and social responsibility with responsibility of communicating food orders with vendor, overseeing dinner service at school and Community Table sites, and reporting all following CACFP requirements. 

 

ESSENTIAL FUNCTIONS: 

1. Coordinates and supervises program activities to meet the needs of the community and fulfill YMCA objectives. 

1. Coordinate food orders and availability with food vendor. 

1. Complete appropriate paperwork including but not limited to production records for school age meals, counts of served meals using CACFP reporting standards. 

1. Coordinate and deliver Community Table meals. 

1. Conduct food program monitoring visits. 

1. Communicate procedures and processes with school age directors and Youth Development Director. 

1. Develop and maintain a food service manual of procedures and systems. 

1. Recruits, trains, develops, schedules, and directs volunteers as needed. Develops strategies to motivate volunteers and achieve goals. 

1. Assists in YMCA fund raising activities and special events. 

1. Models relationship-building skills in all interactions. Responds to all member and community inquiries and complaints in timely manner. 

1. Compiles program statistics. Monitors and evaluates the effectiveness of and participation  
   in programs.  

1. Performs other duties as assigned. 

 

YMCA COMPETENCIES (Team Leader): 

Mission Advancement: Models and teaches the Ys values. Ensures a high level of service with a commitment to changing lives. Provides volunteers with orientation, training, development, and recognition. Cultivates relationships to support fund-raising. 

Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance and support. 

Operational Effectiveness: Provides others with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities. Develops plans and manages best practices through engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality results using a formal process to measure progress. 

Personal Growth: Shares new insights. Facilitates change; models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology. 

 

QUALIFICATIONS: 

1. Strong customer service skills. 

1. Familiarity with CACFP requirements within 30 days of hire. 

1. Typical requirements within 90 days of hire include: completion of: Child Abuse Prevention for Supervisory Staff; Working with Program Volunteers; CPR; First Aid; AED; Bloodborne Pathogens. 

1. Completion of YMCA program-specific certifications. 

1. Ability to relate effectively to diverse groups of people from all social and economic segments of  
   the community. 

WORK ENVIRONMENT & PHYSICAL DEMANDS 

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Regularly lift and/or move up to 50 pounds. 
• Stand, walk, sit, use hands and fingers to handle or feel objects, tools or controls, reach with hands and arms, climb or balance, stoop, kneel, crouch, twist, bend.