Job Title: Bookkeeper/MSO Administrator

 

FLSA Status: Non-exempt, Part-Time

 

Reports to: CEO

Revision Date: 02/02/24

Leadership Level:  YMCA Leader     

Primary Function/Department: Administration

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Bookkeeper/MSO administrator works with the CEO and Operations Director to ensure accurate financial and HR records are kept for the association.

OUR CULTURE: 
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day.  We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

ESSENTIAL FUNCTIONS:

  1. Liaison for Accounting Partner
    1. Coordinate communication with Managed Services Organization (MSO)/Accounting Partner
    2. Submits all required accounting documents and information on time to our accounting partner.
    3. Ensure the daily deposits are made.
    4. Maintains and submits documentation to MSO for accounts payable and receivable.
    5. Pays accounts payable after approval from CEO and keep records filed appropriately.
  2. Performs Human Resource functions for the association including but not limited to: 
    1. Manages Employee Benefits
      1. Log and manage all employee benefits including insurance, retirement, and paid time off through HR/Payroll software.
      2. Inputs employee information into the Yerdi/YMCA retirement tracking system
  3. Executive Assistant Duties
    1. Perform Administrative duties as needed
      1. Address envelopes for donor thank you letters.
      2. Fulfills assigned aspects of the annual support campaign for the association.
    2. Maintains regular, clear, and concise communication with CEO.
    3. Performs additional duties as assigned by Chief Executive Officer.

LEADERSHIP COMPETENCIES:

  • Critical Thinking & Decision Making
  • Fiscal Management
  • Program/Project Management

QUALIFICATIONS:

  • One year of experience with Business Office Operations
  • Basic knowledge of accounting functions.
  • Knowledge of and expertise with computerized systems and working knowledge of spreadsheets and word processing.
  • Must be highly organized and be trusted to work with confidential matters.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.  The employee frequently is required to sit and reach and must be able to move around the work environment. 
  • The employee must occasionally lift and/or move up to 10 pounds.  
  • Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
  • The noise level in the work environment is usually moderate

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